What Is Amazon Archive Order In 2023? (A Seller‘s Guide)
As an Amazon seller, you likely have high order volumes moving through your account. While this is great for business, it can clutter up your order history pretty quickly.
This is where Amazon‘s archive order feature comes in handy!
Archiving allows you to remove orders from view without deleting them entirely. This keeps your account organized without losing order details you may need later.
In 2022, approximately 58% of Amazon shoppers reported archiving some of their orders to keep their accounts tidy.
For sellers, understanding how to properly utilize archiving is key to streamlined account management.
This comprehensive guide will explain everything sellers need to know about Amazon archive orders in 2023.
| What is Archiving | How Sellers Use Archiving |
| Archiving Orders on Seller Central | Archiving Orders as a Vendor |
| Finding Archived Orders | Unarchiving Orders |
| Pros and Cons for Sellers | Archiving vs Deleting Orders |
| privacy Tips for Sellers | Best Practices for Sellers |
What Is An Amazon Archive Order?
Archiving allows you to organize your high order volume by removing specific purchases from the main view without erasing them completely.
Much like moving old emails to an archive folder, archived orders stay in your records but are hidden from your current order history. This declutters your account.
As a seller, you may want to archive orders for reasons like:
- Hiding pricing data on bundled products
- Separating Business vs Personal orders
- Removing test orders from view
- Keeping special deals private
- Decluttering old or obsolete orders
Archived orders remain stored in your account indefinitely unless you manually delete your account.
How Sellers Use Amazon‘s Archive Feature
In one recent survey, 65% of sellers said they archive orders to simplify account management. The top reasons included:
- Organization – Remove clutter and old orders while keeping data.
- Separation – Archive personal purchases away from business.
- Privacy – Keep pricing/inventory/supplier data private.
- Testing – Archive sample orders to keep history clean.
Sellers with high volumes say archiving is essential for:
- Order management – Hide orders you‘ve processed but want to keep.
- Inventory tracking – Reference archived orders to calculate sales.
- Cost analysis – Use archived data for accounting needs.
- Troubleshooting – Revisit orders if issues arise.
Setting reminders to periodically review and unarchive old orders can prevent data overload.
Archiving Orders on Amazon Seller Central
As a 3P seller, you can archive orders directly in Seller Central:
- Navigate to Orders > Manage Orders
- Locate the order and select Archive order
- The order will be removed from active view but retained in Archives
However, archiving is not possible on the Seller Central mobile app. You will need to use desktop mode.
Archiving Orders as an Amazon Vendor
If selling as a 1P Vendor through Vendor Central, archiving works a bit differently:
- You cannot archive orders yourself
- You can request orders be archived by contacting Vendor Support
- Vendor Central does not have an Archive view
- Archived orders can still be searched using the order ID
So as a vendor, you will need to rely more heavily on search to find archived data.
Finding Archived Amazon Orders As A Seller
Once archived, orders can be accessed in the archived order view:
Seller Central Desktop:
- Go to Orders > Archived Orders
Mobile App:
- Tap ≡ > Your Orders > Archived filter
You can also search for archived orders using keywords or the order ID. Just check "Include archived orders" in your search filter.
Unarchiving Orders on Amazon
Made a mistake? You can quickly unarchive orders to bring them back into your main order history.
On Seller Central desktop:
- Go to Archived Orders
- Select Unarchive order
Mobile App:
You cannot unarchive on the Amazon Seller app – desktop mode is required.
Pros and Cons of Archiving for Sellers
Archiving offers several benefits:
Pros
- Remove clutter while retaining data
- Keep pricing/inventory/supplier info private
- Separate business and personal purchases
- Simplify order management for high volumes
- Reference old orders as needed
Cons
- Cannot archive directly on mobile as a seller
- Archived orders still remain in your account
- Maximum of 500 archived orders at once
- Can be time consuming with high order volume
So in most cases, the pros outweigh the cons for effective order management.
Archiving vs. Deleting Amazon Orders
While archiving removes orders from view, deleting erases them entirely from your account history.
For sellers, archiving often makes more sense than deleting because you still have the order information if needed for analytics, accounting, reviews, etc.
However, for privacy reasons, some sellers choose to proactively delete certain orders instead of just archiving them.
But keep in mind – deleted orders cannot be retrieved, while archived orders are still accessible if needed.
Additional Privacy Tips for Sellers
If you want to take privacy beyond archiving, also consider:
- Turning off Purchase History visibility
- Clearing your browsing and search history
- Using private browsing mode when managing your account
- Monitoring your Order Reports for sensitive data
- Restricting account access with user permissions
Best Practices For Managing Archived Orders
When archiving a high volume of orders, keep these tips in mind:
- Set reminders to review archives and unarchive old orders
- Create a standard system and schedule for archiving orders
- Note key details like ASINs before archiving for reference
- Use external reports to track archived order metrics
- Document your archiving process for staff training
- Assign archiving tasks to appropriate team members
Proper archiving workflows will enhance order management and account organization for your seller business.
Conclusion
As an Amazon seller, understanding how to effectively use archiving allows you to organize a high volume of orders while retaining important data on archived purchases.
The key is finding a system that works seamlessly with your order management workflows. Set up archiving procedures and assign tasks to relevant staff members.
By leveraging Amazon‘s archive feature strategically, you can keep your selling account clutter-free while still maintaining the information you need to optimize your business.
