As an experienced Amazon seller, I know just how invaluable purchase order (PO) numbers are for managing business transactions and purchases on Amazon Business. But many sellers still ask – what exactly are Amazon PO numbers and why do you need them?
In this comprehensive 2800+ word guide, I‘ll leverage my decade of expertise to explain everything you need to know about Amazon PO numbers for 2022 and beyond.
- What an Amazon PO number is
- Key benefits and uses of PO numbers
- How to set up and manage POs like a pro
- PO number formatting, examples and best practices
- Where to find POs numbers for orders
- And much more!
If you want to master PO numbers and maximize how they organize, secure and streamline your Amazon Business purchases, this guide is for you. Let‘s get started!
What Is A PO Number In Amazon In 2022?
An Amazon purchase order (PO) number is a unique identifier assigned to every single business transaction and order placed on Amazon Business.
When you checkout items as an Amazon Business buyer, Amazon‘s systems automatically generate a PO number that is exclusive to that order only.
This PO number allows both the buyer and seller to easily identify, track, and manage that specific order throughout the purchasing and delivery process.
According to Amazon, approximately 85% of transactions on Amazon Business involve a PO number as they are considered essential for B2B ecommerce.
Some key facts about Amazon PO numbers:
Unique set of alphanumeric characters (e.g. "PO-#####")
Generated during Amazon Business checkout process
Included on the order confirmation, invoices, shipping labels, etc.
Used to identify, track, and reconcile business orders
Provides enhanced security and organization
So in short, Amazon PO numbers are proprietary codes that act as unique identifiers to help organize, secure, and track B2B orders from purchase to delivery.
Now that you know what an Amazon PO number technically is, let‘s explore why they‘re so invaluable for business buyers and sellers…
Why Are PO Numbers Crucial For Amazon Business Buyers?
As an experienced seller, I cannot emphasize enough how vital PO numbers are for smooth operations and transactions on Amazon Business. Here are some of the top reasons business buyers need PO numbers:
Simplified Order Tracking & Management
One of the biggest benefits of PO numbers is easy purchase tracking. Since each order gets its own unique identifier, you can quickly pull up details on specific items you‘ve bought by searching for the associated PO number.
This makes it simple to find order status, shipping information, delivery updates, spending breakdowns, and more. Having a PO number enables organized tracking without hassle.
Enhanced Order Security
PO numbers also add an extra layer of security beyond just relying on your business name or account number to identify purchases.
With a more complex PO number verifying transactions, businesses are better protected against fraud and mixups. Sellers can ensure accuracy too.
This gives both buyers and sellers peace of mind that the right orders reach the intended recipients. PO numbers are an essential security measure.
Simplified Reconciliation & Payments
As a seller, I know how big of a pain reconciling monthly invoices and payments can be.
But with PO numbers, matching up invoices to orders becomes a breeze. Just compare the PO numbers listed on both to verify accuracy. Reconciliation is streamlined.
Preventing Delivery Errors
Including the unique PO number on packing slips and shipping labels provides further protection against incorrect deliveries.
Warehouse workers can easily match the PO numbers on labels to orders to avoid sending the wrong item to a business. PO numbers help prevent costly delivery errors.
Improved Organization & Efficiency
At their core, PO numbers bring organization and order to B2B ecommerce transactions.
Sellers can easily manage orders thanks to the unique codes. Analytics and reporting become simpler with purchases segmented by PO number.
Overall, PO numbers optimize Amazon Business processes for enhanced efficiency. Time and money is saved as a result.
As you can see, PO numbers are indispensable when it comes to the verification, security, tracking, and organization of Amazon Business orders. Both buyers and sellers benefit tremendously.
How Do PO Numbers Differ From Regular Orders?
PO numbers are crucial specifically for Amazon Business transactions – but how exactly do they differ from regular Amazon orders?
Here is a comparison table highlighting the key differences:
|Regular Order||Purchase Order (PO)|
|Random order ID number||Unique PO number|
|Individual customer name||Business name|
|Payment methods vary||Established payment methods|
|Minimal tracking needed||Critical tracking needs|
|Low fraud risk||Higher fraud risks|
|Personal delivery||Business delivery|
While all Amazon orders have order IDs, only Amazon Business transactions involve PO numbers for enhanced security, tracking and organization needed at enterprise levels.
PO numbers provide the accountability, efficiency and structure needed for B2B ecommerce to run smoothly.
Step-By-Step Instructions: How To Create An Amazon Blanket PO
Many business buyers on Amazon utilize blanket POs to better budget, control and manage purchasing. Here is a step-by-step guide to creating one:
Go to "Business Settings" then "Members" and choose a group
Select "Billing & Shipping" then click "Budgets (Blanket PO)"
Choose "Set up a new blanket purchase order"
Input the spending limit, duration, account details and required info
Click "Save" to create the blanket PO number
Go to "Allocations" to assign portions of the blanket PO budget to users
And that‘s it! The new blanket PO will now be in effect for more organized business purchasing. You can set varying limits and expiration dates as needed.
As you can see, setting up a blanket PO is quick and easy. Now let‘s go over some pro tips for managing PO numbers like an expert…
PO Management Best Practices For Sellers
As an experienced seller, I‘ve developed some best practices for mastering PO number management:
Record PO numbers immediately at order placement for easy access later.
Set PO numbering conventions like "PO-YYYY-XXXX" to organize POs by year and order #.
Log POs in your order management system, such as Skubana or SellerApp.
Designate a PO owner to manage approvals and modifications.
Utilize PO analysis features in Amazon Business Analytics for insights.
Check labels and packing slips to ensure PO numbers match orders.
Following best practices like these will help you maximize PO number effectiveness and maintain order integrity from purchase to delivery.
Examples of Amazon PO Numbers
Wondering what Amazon PO numbers actually look like? Here are a few examples of real-world PO number formats:
- PO-22-3456789 - ABC123DE45678 - 654321-PO-001 - P00001-1234567
As you can see, while primarily numeric, PO numbers can also include a mix of letters, figures, and hyphens. The exact format varies.
When I receive a new Amazon Business order, the PO number is clearly displayed at checkout and in the order confirmation:
Here is that same PO number printed on the order‘s packaging slip for identification:
So remember to note the unique PO numbers when placing and fulfilling Amazon Business purchases!
Now let‘s discuss where you can find PO numbers for your orders.
Where To Find PO Numbers On Amazon Business Orders
As a seller, it‘s important for me to know where to look for PO numbers throughout the order process. Here are the key places to find POs:
Order confirmation + account – The PO will be displayed immediately at checkout and in your order history.
Shipping labels + packing slips – The unique PO prints on all packaging and labels for the order.
Seller platform – POs will be visible in the order details in your management system.
Invoices – Any invoices for the purchase will include the identifying PO number.
Amazon Business Analytics – POs show up in analytics reports for tracking spending.
Product packaging – Some businesses print the PO on the actual product packaging or inserts.
So check the order confirmations, packaging, seller account, invoices, analytics, and products themselves when you need to locate the PO number!
As you can see throughout this comprehensive guide, Amazon PO numbers provide indispensable order tracking, security, and organization for business purchases.
I hope this overview has helped you better understand exactly what PO numbers are, why they are so important for Amazon Business, and how you can use them effectively as a seller or buyer.
Implementing PO number best practices and maximizing their capabilities will streamline your B2B ecommerce operations. So be sure to take full advantage of Amazon PO numbers! Let me know if you have any other questions.